Our primary responsibility is to our attendees, our exhibitors, and our team. We are committed to creating a safe environment for everyone to connect and learn.
We are working closely with our partners in Long Beach, the Long Beach Convention Center, and hotels as we follow federal, state, local and CDC guidelines. Our planning team is learning from the experiences of our industry partners, many of whom have successfully staged live events in the past few months.
This health and safety plan is designed to create the best show experience possible, one where you can safely connect with others. We hope the guidelines below answer your questions. We look forward to hosting you in Long Beach in March 2022.
POLICY
California Charter Schools Association (CCSA) will implement measures to reduce risk of COVID-19 transmission during the Conference. In accordance with the Long Beach Public Health Department mandate for events, all participants will be required to take an onsite Inspire Diagnostics rapid antigen test to provide proof of negative COVID-19 test result prior to admittance to the Conference. It is strongly recommended for all participants to wear masks covering their nose and mouth while indoors. Recognizing the need to create an environment to allow meetings and events to take place safely, Inspire Diagnostics and Unisys Corporation have teamed up with CCSA to create a ZERO OUT-OF-POCKET-COST* testing program.
CCSA may implement additional protective measures, pursuant to state or local guidance in effect at the time of the Conference, or as CCSA deems necessary to protect all Conference participants in light of COVID-19 conditions at the time of the Conference. Notwithstanding such measures, there is no guarantee that COVID-19 will not be present at the Conference. By registering for the Conference, participants acknowledge and voluntarily assume this risk. Participants may also be asked to sign a waiver of liability and hold harmless agreement prior to admittance to Conference.
BEFORE YOU ARRIVE (ALL PARTICIPANTS - All attendees, exhibitors, and show support)
In accordance with local guidance, all conference attendees must provide a rapid antigen negative COVID-19 test taken within 24 hours of arrival and a matching photo ID prior to being admitted to the Long Beach Convention Center. We have teamed up with Inspire Diagnostics to provide onsite testing for free to all attendees. CCSA will only accept a test result from Inspire Diagnostics.
REQUIRED: Register for your onsite rapid antigen test through Inspire Diagnostics. Name used during the registration process must match your photo ID. If you previously registered and received an at-home Inspire Diagnostics PCR test, you do NOT need to complete the antigen test registration. Your registration will be transferred in the system.
Upon completing your onsite testing registration, you should see a confirmation screen. You will then receive a text or email. Click here for a sample confirmation email.
I previously requested an at-home PCR test. What do I do with that test? Please use this test AFTER conference.
Have you completed a self-assessment? Are you symptom free? If you have any symptoms, please stay at home and request to roll your conference registration forward to 2023 by emailing registration@ccsa.org. You can check your symptoms using the CDC’s COVID-19 Self-Checker.
Check your flight and travel arrangements. Ensure you have checked the requirements of your airline and the destinations from which you will be travelling.
Pack your masks. Under local guidance, face masks are strongly recommended for indoor public spaces while at the Conference.
Final inspection: Before we open the doors, we’ll conduct final inspections to ensure the venue is safe, clean and ready for show time!
BEFORE YOU ARRIVE (EXHIBITORS ONLY)
Check your booth access. Make sure there is a clearly defined entrance, ideally with a reception counter. Allocate staff to direct booth visitors if necessary. This may not be applicable for all booths
Check your booth density. If social distancing is not possible in your booth, you must take every possible precaution to minimize the risk of aerosol transmission.
Plan to provide hand sanitizers and sanitizing spray or wipes at your booth.
ARRIVING AT CALIFORNIA CHARTER SCHOOLS CONFERENCE (ALL PARTICIPANTS)
Please allow extra time for arrival on your first day (we advise up to 60 minutes) for your antigen test. Carefully follow our signage designed to ease traffic flow.
Onsite antigen testing will be available:
Sunday, March 13, 4:00 - 8:00 pm
Monday, March 14, 8:00 am - 7:00 pm
Tuesday, March 15, 6:00 am - 4:30 pm
Wednesday, March 16, 7:30 am - 4:30 pm
Thursday, March 17, 7:30 am - 12:30 pm
To ease entrance to the show, exhibitors should plan to be in their booths 30 minutes prior to the Exhibit Hall opening. Please note our trade show opening and closing times here.
Recheck your symptoms. Complete a daily self-assessment using the CDC’s COVID-19 Self-Checker. If you have any symptoms, please do not come to the Conference. Attendees that exhibit symptoms may request to roll their 2022 registration forward to 2023 or may transfer it to another attendee free of charge. Email registration@ccsa.org to request either option.
Be prepared to show your negative COVID-19 Inspire Diagnostics test results email on your phone together with your photo ID.
Under local guidance, face masks are strongly recommended for indoor public spaces while at the Conference.
Upon arrival, you'll wait outside the South entrance to be called in for your test.
Once inside, show your ID and Inspire Diagnostics confirmation email with QR code to the technician. The technician administers the test. This is a 3-to-5-minute process. Then you'll exit the building
Test results will be delivered to your phone via email and/or text in approximately 30 minutes.
There is not a designated waiting area, and you don't have to stay close by. Feel free to return to your hotel, eat a meal, whatever you'd like.
After receiving your negative results on your phone, show your results and photo ID to security at the West lobby entrance (Pine Avenue) or North lobby entrance (Ocean Blvd.) and you will be given a wristband.
If you receive a positive test result, please proceed back to the information table at the testing area for next steps.
A 2nd antigen test will be administered and a PCR test will be offered. Your testing technician will review options based on your results.
Keep your wristband on for the entire event. You will need to show your wristband each time you enter the building.
Proceed to Registration within Room 104 to pick up your registration materials, including your conference badge.
AT THE CONFERENCE (ALL PARTICIPANTS)
Under local guidance, face masks are strongly recommended for indoor public spaces while at the Conference.
Follow all CDC guidelines. Wash your hands often, use hand sanitizer, cover your cough or sneeze, and do not enter the show if you have any symptoms. If you start to feel unwell while you are at the Conference, please go to the onsite private testing area outside the south doors for an onsite antigen test. Inspire Diagnostics works with your health plan, the government, a government health plan or the uninsured fund for the testing costs. There will be no patient out-of-pocket cost.
Social distancing: We have changed the flow of Conference to allow to reduce crowding and improve traffic flow. All meeting rooms will be set up to comply with local distancing and capacity guidelines. Exhibitors will be taking every precaution on their booths to minimize crowding and transmission.
Constant monitoring: We will continually monitor health and safety measures throughout the Conference to ensure compliance and safety.
Recheck your symptoms. Complete a daily self-assessment using the CDC’s COVID-19 Self-Checker. If you have any symptoms, please do not come to the show.
I developed COVID-19 symptoms during the show, now what? Please call 916-204-0547 and email registration@ccsa.org. Onsite antigen testing is available for all attendees. We can coordinate a visit to our on-site Health Clinic in room 104C to get tested. Inspire Diagnostics works with your health plan, the government, a government health plan or the uninsured fund for the testing costs. There will be no patient out-of-pocket cost.
MOVE IN/MOVE OUT (EXHIBITORS ONLY)
In accordance with local guidance, all conference attendees must provide a negative COVID-19 test and a matching photo ID prior to being admitted to the Long Beach Convention Center. We have teamed up with Inspire Diagnostics to provide testing for free to all attendees. CCSA will only accept a test result from Inspire Diagnostics.
Under local guidance, face masks are strongly recommended for indoor public spaces while at the Conference.
All move in labor must sign in with security at loading door.
All Long Beach Convention Center employees will be held to the same testing requirements as Conference attendees.
FREQUENTLY ASKED QUESTIONS (FAQs)
I previously requested a PCR test. What do I do with that test? We recommend using this test after conference.
I previously requested a PCR test. Will I be automatically registered for an antigen test? Yes.
Will CCSA receive my results? No. Test results will not be shared with CCSA.
What are my options if my test returns positive? Do not come to Conference. Attendees can utilize our roll forward or transfer option for their registration.
Roll forward: Registered conference attendees can roll their unused 2022 registration forward to the 2023 conference in Sacramento, CA. Email registration@ccsa.org to request a roll forward prior to 5pm PST, March 17, 2022.
Transfer: Registered conference attendees can transfer their unused registration without penalty to another attendee. Email registration@ccsa.org to request a transfer prior to 5pm PST, March 17, 2022.
Need more information?
Ask us. If you have any questions about our health and safety plans, or how you can best prepare, please contact registration@ccsa.org
