Thank you very much for your application to host a session and to participate in the 2012 California Charter Schools Conference taking place at the Sacramento Convention Center, Monday, February 27 - Thursday, March 1, 2012.

The 2012 Call for Presentations closed October 7, 2011.
No further proposals are being accepted.

Important Dates/Deadlines for Presenters

See conference schedule.

Presentation Materials Online

We have several requests from attendees for copies of your presentation materials. Once your session has been accepted, you can upload your session materials online, and attendees will be able to find session handouts in the Breakout Sessions program search on the Conference website for download.

Please visit the submission login at:

http://www.charterconference.org/FORMS/CFP/cfp_login.php?formid=2402997

You will reaccess the submission system with your email and password. Click on Upload handouts.

Additionally, the California Charter Schools Association would like permission to post materials as part of their members-only knowledge library. You can grant that permission online as well.

Hard Copy Handouts

The conference team strongly encourages you to provide hard copy handouts to your participants. Our attendees have made it clear to us that this something they expect from presenters. We typically advise making at least 50-75 copies per session. Further information on your room capacity will be available soon. See instructions below about shipping or hand-delivering your session materials to the event.

View conference rooms and capacities.

Audio Visual Equipment for Breakouts

All presentation rooms in the convention center will come automatically equipped with the following audio-visual equipment for breakout sessions:

• Screen
• LCD projector with power & VGA cable (to connect presenter's computer)
• If you are using an Apple (Mac), you must bring your own adapter cable to hook up to the LCD projector. Apple Laptops made before 2006 typically require an adapter cable.
• DI box for audio through computer/projector
• 1 table microphone
• Flip chart with paper & pens
• Internet (one wired connection)

Please note that the conference does not cover audio-visual fees beyond the standard set described above. If you would like to rent equipment (such as an overhead projector, extra flip charts, or wireless microphones), you can rent that directly from the audio visual company AV Concepts at your own expense. There is a discounted rate if you order and pre-pay before February 17, 2012. Contact Charlaine Caley at AV Concepts at for more details.

For Poster Sessions, there will be a 8ft wide x 4ft tall fabric-covered bulletin board provided as well as a 2ft x 6ft long counter-height table to post materials. Presenters should bring their own materials, including tacks/pins/clips to mount their poster onto the bulletin board. There will be a power supply available but poster sessions do not typically include Internet access or AV equipment. See Poster Session Details.

Shipping and Hand Delivery Instructions

If you would like to ship presentation materials to the conference, please follow the advance shipping instructions to make sure your shipment is received on time. Due to the size of the convention center and the number of other shipments, your shipment must go through the decorator. You cannot ship directly to the convention center. The decorator must receive your shipment in their warehouse between January 27 and February 21 in order for it to be transported to the convention center. Otherwise, please plan to hand-carry your materials with you to the conference.

Once your shipped materials arrive onsite, for breakout sessions, we will deliver your presentation materials to your presentation room for your convenience, or you can pick up your shipped materials at the Creative Solutions counter at Registration after 2:00 pm Monday, February 27. For poster sessions, we will hold your materials at the Creative Solutions counter until you are ready to pick them up. If your presentation takes place prior to this time, please plan to bring your session materials with you to your session.

If you hand-carry your materials for breakout sessions to the conference but would like them delivered to your presentation room, you may drop off your materials at the Creative Solutions counter at Registration after 2pm Monday, February 27. For poster sessions, we will hold your materials at the Creative Solutions counter until you are ready to pick them up. If your presentation takes place prior to this time, please plan to bring your session materials with you to your session.

Advance Shipping Instructions

Click here to download a PDF of these instructions

SHIPPED materials must be received between Friday, January 27 and Tuesday, February 21, 2012

ADVANCE SHIPPING address labels must read as follows:
(Prepare 2 DIFFERENT labels per box. Label top of box, no side labels)

Label 1.

Label 2.

Click here for a PDF of these labels.

Please submit the following important information to help us track your shipment in the event that your materials do not arrive on schedule.

Please visit the submission login at:
http://www.charterconference.org/FORMS/CFP/cfp_login.php?formid=2402997
You will reaccess the submission system with your email and password. Click on the title of your presentation, then [edit this section] for the Materials Shipping/Delivery page.

OR you can e-mail the following to chartercfp@ce.uoregon.edu with the subject line "Session Advanced Shipment:"

1. Name of individual responsible for shipping
2. Phone number of person responsible
3. Email address of person responsible
4. Presenter(s)' name(s)
5. Onsite cell phone number of presenter(s)
6. Description of the shipment
7. Number of boxes
8. Carrier
9. PRO number or shipping ID number
10. Date of pickup, and scheduled date of delivery
11. Weight of shipment if known

Shipped materials will be delivered to your room for your convenience, or you can pick up your shipped materials at the Creative Solutions counter at Registration after 2:00 pm Monday, February 27.

Hand-Carried Instructions

Click here to download a PDF of these instructions.

Breakout session materials may be dropped off for delivery to your presentation room at the Creative Solutions counter at Registration in the San Diego Convention Center Ballroom 6 Lobby after 2pm Monday, March 7. For poster sessions, we will hold your materials at the Creative Solutions counter until you are ready to pick them up. If your presentation takes place prior to this time, please plan to bring your session materials with you to your session.

Please label your box(es) as follows:

Click here for a PDF of this label.

If you are planning to hand-carry your materials to the event but would like us to hold your materials at the Creative Solutions counter, please let us know so we can plan accordingly.

Please visit the submission login at:
http://www.charterconference.org/FORMS/CFP/cfp_login.php?formid=2402997
You will reaccess the submission system with your email and password. Click on the title of your presentation, then [edit this section] for the Materials Shipping/Delivery page.

OR you can e-mail the following to chartercfp@ce.uoregon.edu with the subject line "Session Material Delivery:"

1. Name of individual responsible for carrying materials
2. Phone number of person responsible
3. Email address of person responsible
4. Presenter(s)' name(s) – if different than who is delivering materials
5. Onsite cell phone number of presenter(s)
6. Description of hand-carried materials
7. Number of boxes

Registration

Exhibitors: If you have not registered, please contact your Booth Manager to facilitate registration.

All presenters must be registered for the conference. Presenters have three registration options:

1. Full conference registration
2. One Day registration
3. You may also register as "Presentation Only" at no cost. This will allow you to attend and present your session only during the time you are scheduled. You will not be able to attend any other conference activities.

Presenters will be emailed a link to our private presenter online registration with their session acceptance in late November. We encourage you to register by Friday, January 20 to take advantage of the better rate. After January 20, pricing increases.

If you have already registered prior to acceptance, we will honor the presenter rate and adjust your registration. Please e-mail the Registration Office at with the subject line: "Presenter Rate Adjustment" and ask that your registration be adjusted.

If you have any further questions, please contact the Registration Office at 541.346.3537 or 800.280.6218 or at

By registering for the 2012 California Charter Schools Conference, please be aware that the California Charter Schools Association (CCSA) intends to photograph, audio record, and/or audio visually record some of our sessions and other activities. CCSA may make use of such photographs and recording including creating, distributing, and transmitting copies of them, and/or promotional or advertising uses, without restriction of media. If you do not wish to be photographed, audio recorded, and/or audio visually recorded, please feel free to excuse yourself from any potential photographs and recordings during the California Charter Schools Conference.

Schedule

Our full program search is available under Breakout Sessions and Posters. You can search for your session by your name.

Communications

November 28 Acceptance e-mail to breakouts
November 28 Acceptance e-mail to posters
Jan 18 Materials Shipping Instructions